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AMST Special Projects Report - June/July 2008 [Jul. 29th, 2008|12:07 am]
Camarilla Settings Office
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[tnphilpott]
MST Office:AMST Report for (GL-000-A White Wolf)
Submitted by (US2005075694)
On Today and due 7/28/2008
Status is 'In Progress'
Note: You are seeing FULL PRIVATE details1) Executive Summary
2) Staff
3) Projects
4) Other Activity
5) Questions and Concerns

Executive Summary
This has been a super busy month for me RL. For those of you who have
been hoping for me, I finally did find a job and am starting to get used to waking up at 5am.

My time this month has been spent handling list/Db access and Org creation issues that have come in by email. We started the ST Access Audit. All countries on the DB, I heard back from. From the US, I only heard back from 3 of the 8 Regions. If your STs are experiencing access issues, it's not just yet another DB issue that's going to go away eventually - you need to fill out the spreadsheet and get in contact with me.

Due to RL and Cam Convention time constraints, there was little progress on the other projects this month.


Staff
Special Projects: Tammie Philpott
Member #: US2005075694
Expiration: April 4, 2010
Ordeals: Membership, Coordinator, Storyteller, Prestige, WoD, Requiem, Awakening
Contact: amst.admin@gmail.com

Projects
Project Name: ST/VSS/Organization Approvals DB access
Project Status: Ongoing, as needed
Project Lead: Tammie Philpott

Project Description:
Adding Orgs, updating ST access while those parts of the Approvals DB are down. Troubleshooting missing Apps, NPCs.

Project Summary:
Nothing new broke this month, but neither was anything fixed. With Wes back at the helm of Global Tech, hopefully this will be changing.

Issues and Risks:
Known issues are still known, but workarounds exist for most of them.

-----
Project Name: Approvals DB Cleanup
Project Status: New ST Access complete, ST Access/Org audit next month
Project Lead: Tammie Philpott

Project Description:
Pruning dead and defunct information from the Approvals Db.

Project Summary:
Working on one section at a time. I was thinking that the outcry of STs losing access would mean NSTs/RSTs would have returned their audit information post haste. And some did! I really hope that everyone else's access is fine. We'll be doing ST Access Audits twice a year until we get a new system, so you can be aware of who is set up for access in your group and who is still missing it.

Because of the Organization cannibalism that had to happen, there's still a mixup of venues belonging to different Orgs in the Db.

Issues and Risks:
Hopefully can work with tech to get this process streamlined.

-----
Project Name: MST Office Prestige
Project Status: Complete
Project Lead: Tammie Philpott

Project Description:
I compiled Prestige missing from the USNC site from August 2007 through June 08. The prestige for July 08 will be added onto the spreadsheet before I send it to the ACD team.

Project Summary:
Janeka says she'll get it to Pearce this week, and I shall make her home baked cookies for ICC in return. So, soon, finally, hopefully, this issue will be resolved. :)

Issues and Risks:
Out of our hands right now.

-----
Project Name: MST Lists
Project Status: Ongoing, as needed
Project Lead: Tammie Philpott

Project Description:
Auditing the MST Lists to make sure the folks who should have access, do.

Project Summary:
This project is supported by two spreadsheets. These files will be stored on the MST Team list.
1) NST Teams - Date of NDA approval, Date of NDA Expiration, Name, Cam#, Email, Position
2) MST List Access - One tab for each list. Date of NDA approval, Name, Cam#, Email, Position for each list member. The addendum-beta, project-lead, and SettingsReview lists do not require the NDA columns.

The audit process will ensure that there is consistent and accurate A/NST access to our lists.

NDAs expire. We will be working with the Club Directors office to work out a schedule for an NDA Audit. Added a column for expiration date onto the Mail List Access spreadsheet.

This google document is shared with the MST and the AMST Archivist.

Mail lists have been created for for the Auction Item Seat on Book Sanctioning discusion winners. Waiting on NDAs to be returned and verified by the CD office before we can get this going.

Issues and Risks:
Need to add charcerts and metaplot lists to this document.

------
Project Name: Charity Item Tracking
Project Status: As needed
Project Lead: Tammie Philpott

Project Description:
Create Approvals for MST Office Charity Items, track the buyer information and how much money they raised.

Project Summary:

CAiNE 08 - 4 items - $595 raised for charity
USCC 08 - 15 items - $1810 raised for charity

Issues and Risks:
It took me 45 minutes to put one approval in as new and approve it up to Pending Global. Everything's done, just needs the Approval numbers for tracking, and this is going sloooowly due to App Db issues.

------
Project Name: MST Web Update
Project Status: Slow moving
Project Lead: Tammie Philpott

Project Description:
Reorganizing the MST Web area

Project Summary:

FAQs for all but Requiem are up, but ugly.

With the transition and Origins and getting everything else accounted for, no time for this this month.

I have a lot of High Status/Fame/Business/etc. response - Thanks! I'm very sorry that I haven't gone through these yet.

I received some great data from the Affiliates for their page, but USCC and DB issues derailed those updates - I do apologize!

Issues and Risks:
Joomla is restrictive and organized oddly, IMHO. But we're going to see if we can achieve what we want while remaining within its framework, since so many things have been built around it.

------
Project Name: Custom Mechanics Compilation
Project Status: In Process
Project Lead: Tammie Philpott

Project Description:
Compiling approved custom mechanics and compiling it into a list for the Web page.

Project Summary:
The approvals through June were distributed and parsed. Still haven't seen Requiem's yet. We wanted to know for our own what the total list of approved custom items are. Those missing months have been pulled, separated into spreadsheets by venue, just not distributed yet.

Issues and Risks:
Lots of apps. It will take time to process.



Other Activity
Project Name: ST/VSS/Organization Approvals DB access
Project Status: Ongoing, as needed
Project Lead: Tammie Philpott

Project Description:
Adding Orgs, updating ST access while those parts of the Approvals DB are down. Troubleshooting missing Apps, NPCs.

Project Summary:
Nothing new broke this month, but neither was anything fixed. With Wes back at the helm of Global Tech, hopefully this will be changing.

Issues and Risks:
Known issues are still known, but workarounds exist for most of them.

-----
Project Name: Approvals DB Cleanup
Project Status: New ST Access complete, ST Access/Org audit next month
Project Lead: Tammie Philpott

Project Description:
Pruning dead and defunct information from the Approvals Db.

Project Summary:
Working on one section at a time. I was thinking that the outcry of STs losing access would mean NSTs/RSTs would have returned their audit information post haste. And some did! I really hope that everyone else's access is fine. We'll be doing ST Access Audits twice a year until we get a new system, so you can be aware of who is set up for access in your group and who is still missing it.

Because of the Organization cannibalism that had to happen, there's still a mixup of venues belonging to different Orgs in the Db.

Issues and Risks:
Hopefully can work with tech to get this process streamlined.

-----
Project Name: MST Office Prestige
Project Status: Complete
Project Lead: Tammie Philpott

Project Description:
I compiled Prestige missing from the USNC site from August 2007 through June 08. The prestige for July 08 will be added onto the spreadsheet before I send it to the ACD team.

Project Summary:
Janeka says she'll get it to Pearce this week, and I shall make her home baked cookies for ICC in return. So, soon, finally, hopefully, this issue will be resolved. :)

Issues and Risks:
Out of our hands right now.

-----
Project Name: MST Lists
Project Status: Ongoing, as needed
Project Lead: Tammie Philpott

Project Description:
Auditing the MST Lists to make sure the folks who should have access, do.

Project Summary:
This project is supported by two spreadsheets. These files will be stored on the MST Team list.
1) NST Teams - Date of NDA approval, Date of NDA Expiration, Name, Cam#, Email, Position
2) MST List Access - One tab for each list. Date of NDA approval, Name, Cam#, Email, Position for each list member. The addendum-beta, project-lead, and SettingsReview lists do not require the NDA columns.

The audit process will ensure that there is consistent and accurate A/NST access to our lists.

NDAs expire. We will be working with the Club Directors office to work out a schedule for an NDA Audit. Added a column for expiration date onto the Mail List Access spreadsheet.

This google document is shared with the MST and the AMST Archivist.

Mail lists have been created for for the Auction Item Seat on Book Sanctioning discusion winners. Waiting on NDAs to be returned and verified by the CD office before we can get this going.

Issues and Risks:
Need to add charcerts and metaplot lists to this document.

------
Project Name: Charity Item Tracking
Project Status: As needed
Project Lead: Tammie Philpott

Project Description:
Create Approvals for MST Office Charity Items, track the buyer information and how much money they raised.

Project Summary:

CAiNE 08 - 4 items - $595 raised for charity
USCC 08 - 15 items - $1810 raised for charity

Issues and Risks:
It took me 45 minutes to put one approval in as new and approve it up to Pending Global. Everything's done, just needs the Approval numbers for tracking, and this is going sloooowly due to App Db issues.

------
Project Name: MST Web Update
Project Status: Slow moving
Project Lead: Tammie Philpott

Project Description:
Reorganizing the MST Web area

Project Summary:

FAQs for all but Requiem are up, but ugly.

With the transition and Origins and getting everything else accounted for, no time for this this month.

I have a lot of High Status/Fame/Business/etc. response - Thanks! I'm very sorry that I haven't gone through these yet.

I received some great data from the Affiliates for their page, but USCC and DB issues derailed those updates - I do apologize!

Issues and Risks:
Joomla is restrictive and organized oddly, IMHO. But we're going to see if we can achieve what we want while remaining within its framework, since so many things have been built around it.

------
Project Name: Custom Mechanics Compilation
Project Status: In Process
Project Lead: Tammie Philpott

Project Description:
Compiling approved custom mechanics and compiling it into a list for the Web page.

Project Summary:
The approvals through June were distributed and parsed. Still haven't seen Requiem's yet. We wanted to know for our own what the total list of approved custom items are. Those missing months have been pulled, separated into spreadsheets by venue, just not distributed yet.

Issues and Risks:
Lots of apps. It will take time to process.


Questions and Concerns
I think all issues are handled, have solutions, or are in the process of attaining such.

Tammie Philpott
AMST Special Projects
US2005075694
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